Administrative Coordinator

Inside Higher Ed está com vaga(s) de emprego para Administrative Coordinator em Rio de Janeiro / RJ

Cargo:

Administrative Coordinator – rio de janeiro

The Talent Acquisition department hires qualified candidates to fill positions which contribute to the overall strategic success of Howard University. Hiring staff “for fit” makes significant contributions to Howard University’s overall mission. At Howard University, we prioritize well-being and professional growth. Here Is What We Offer Health & Wellness: Comprehensive medical, dental, and vision insurance, plus mental health support Work-Life Balance: PTO, paid holidays, flexible work arrangements Financial Wellness: Competitive salary, 403(b) with company match Professional Development: Ongoing training, tuition reimbursement, and career advancement paths Additional Perks: Wellness programs, commuter benefits, and a vibrant company culture Join Howard University and thrive with us! Job Purpose The purpose of this position is to provide primary coordination and facilitation of training and education programs affiliated with the MidAtlantic AIDS Education and Training Center Howard University Regional Partner and the College of Pharmacy. Assures compliance with the scope of work, HRSA guidance and provides assistance for all activities planned by the project including needs assessment, data collection, and programming for all projects including Regional Main, Minority AIDS Initiative, Inter-Professional Education, Practice Transformation, Ending the HIV Epidemic and others as appropriate. Supervisory Authority Involves no responsibility or authority for the direction of others. Nature And Scope Internal contacts include executives, administrators and employees from all divisions and departments within the university structure. External contacts include auditors, representatives from federal, state and local regulatory agencies and vendors. Principal Accountabilities Monitor, evaluate, and record training activities and program effectiveness. Set up and coordinate HIV-related topic training programs to help DC Metropolitan healthcare professionals maintain or improve job skills. Assess training needs through surveys, interviews with employees, focus groups, or consultation with managers, instructors or customer representatives. Develop alternative training methods if expected improvements are not seen. Organize and develop, or obtain, training procedure manuals, guides, and course materials such as handouts and visual materials. Organize and facilitate monthly video conference calls, in-person or online meetings, and training events. Present information using a variety of instructional techniques and formats such as role playing, simulations, team exercises, group discussions, videos, and lectures. Evaluate training materials prepared by trainers/subject matter experts such as outlines, text, and handouts. Design, plan, organize, and direct orientation and training for employees or customers of industrial or commercial establishments. Monitor training costs to ensure the budget is not exceeded, prepare budget reports to justify expenditures, and select and assign instructors to conduct training. Facilitate training at all levels on topics of relevance to the school or department, including the creation of training and education for the program. Work with subcontractors to ensure the programs are developed, identify training needs, and effectively reach the targeted audience and enhance the quality of education. Manage the certification process for continuing education credits for designated professions. Increase the center’s participation in collaborative efforts among varied professional organizations, pharmaceuticals, community-based organizations, professional schools, and state and local government agencies. Participate in all conferences and communications to subcontracts. Support the efforts of the department in organizing, maintaining, and providing appropriate documentation to the Department Chair and Associate Dean of the school or department. Maintain files for the various MidAtlantic AIDS Education and Training Center projects and help organize all required documentation to and from our funders and regional partner sites. Meet Program Quarterly goals and create reports for internal staff regarding programmatic activities. Create training schedules for all programs, track and create reports on outcomes of all training, and maintain training records for the department. Attend seminars and meetings to learn new training methods and techniques and use the knowledge to prepare and coordinate future training sessions. Recruit new speakers. Prepare and submit speaker contracts to the Regional Coordinator. Establish and maintain strong relationships with community-based agencies, local, and state government. Prepare and submit monthly reports on project outcomes and related activities. Enter all technical assistance and activities into the database. Provide customized coaching at the clinical site (e.g., CIDMAR) by working with the site to identify site‑specific needs and opportunities, prioritizing areas of focus, and identifying available and needed resources. Address barriers to effective implementation of improvement processes; propose solutions for practices/health centers to consider in addressing barriers. Core Competencies Advanced knowledge of office and administrative practices and principles. Skill in operation of computers and related software applications (MS Word, Excel, PowerPoint, and Access). Knowledge of standard office equipment. Knowledge and skill in accounting and budgeting techniques and principles. Ability to communicate effectively orally and in writing with a diverse population. Detail oriented and organized. Ability to exercise discretion and ensure a high level of confidentiality. Ability to establish and maintain effective and harmonious work relations with faculty, staff, residents, students, and the general public. Knowledge of creating and managing contracts for vendors, data entry, spreadsheets. Ability to work independently to assist in paperwork for processing of grant funds. Minimum Requirements Bachelor’s degree in business or administration and 3-6 years of experience. Five years of related work experience may be substituted in lieu of educational qualifications. Compliance Salary Range Disclosure $42,000-52,000 #J-18808-Ljbffr

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